Planning an event can be incredibly stressful. You have to make major and minor decisions every step of the way, and it can be overwhelming to deal with every detail to ensure your event goes off without a hitch. But you don’t have to go it alone.
Adding online forms to your event planning toolkit can make your life easier. Through strategic use of online forms, you can easily collect information, create schedules, register sponsors and attendees, and much more. Here is a brief overview of the three ways online forms can simplify event planning:
1. Streamlined data collection and reporting: One of the most stressful aspects of event planning is data collection, with endless lists of people to search for information, preferences, and planning data. An online form can automatically collect this vital data, and if you use a service like JotForm— which integrates with popular email platforms such as Mailchimp, Vertical Response, and Constant Contact — collecting data is a breeze.
Online forms can eliminate the back and forth between planners, speakers, guests, and sponsors by collecting schedules, signatures, preferences, and contact information in a single document and automatically delivering it to your email address. -mail. An online form service with an intuitive interface can also populate data into a dashboard so you can check statuses at a glance.
2. Easy registration and payments: Event ticketing services are expensive, and hiring a coder to create a form is also expensive. Online forms are an affordable alternative. If you use a service like JotFormit’s easy to customize your event registration form: just use the drag-and-drop form builder to create a form that works for you, with an RSVP feature, a map to help attendees locate your event, an automatic thank you page, links to social media accounts, and more.
Collecting payments for events is also a breeze with a user-friendly online form service. Find one that integrates with payment providers like PayPal, Stripe, Braintree, etc., and you can collect products seamlessly while relying on secure payment portals. Online forms services like JotForm also allow users to give attendees the ability to make recurring donations from the event form, an important feature for nonprofit organizations.
3. Simplified coordination of staff and volunteers: In addition to managing sponsors, speakers, and attendees, event planners must effectively coordinate the efforts of staff and volunteers to ensure an event’s success. Again, online forms can help…JotForm makes it easy to customize online forms for your unique needs. For example, you can include questions that allow future paid employees and volunteers to showcase the expertise they bring to the table, such as links to social media platforms like Pinterest that include images from past events.
Online forms can help you coordinate staff and volunteers from the early stages of the planning process through the event itself, and then help you continually improve by providing a platform for collecting feedback. An online form service like JotForm can help you create a central repository of event information, including activities such as dinners, parties, lectures, and breakout sessions. It can help you keep tabs on costs, special requirements, and other important details, by integrating with other systems and tools you already use, like Excel.
When an event unfolds seamlessly, it’s a beautiful thing. Most people involved never fully appreciate all the time and effort it took to design and execute the plan. Its good. In a way, it’s the mark of a really well-planned event – you’ve managed to make something incredibly difficult to pull off easy, and it’s a testament to your event-planning skills.
But it’s important to take advantage of stress relief where you can find it. If you’re not using online forms, you’re missing a great opportunity to streamline data collection and communication, eliminate costly ticketing fees while making registration and payment collection easier, and simplify coordination of staff and volunteers. With an online form platform like JotFormyou can simplify event planning, simplify your life and make your event more successful.
Chad Reid is Director of Communications for JotForm, a leading online form builder software used by event planners around the world to collect event registrations and feedback. He has a master’s degree in communications and lives in the San Francisco Bay Area.