9 Online Tools for Gathering Meeting Feedback

Let’s face it: most work meetings aren’t as productive and efficient as they should be. As a team leader, you need to make sure meetings are enjoyable for everyone, from your colleagues to your clients. To improve boring meetings, it’s important to understand the issues, and gathering feedback from attendees may be the best option.


However, collecting, tracking, and analyzing feedback can get tricky if you host frequent meetings or have multiple attendees. But the online tools we discuss below can help you gather meeting feedback hassle-free.

Rate My Meeting strives to help you create an “inclusive and honest feedback culture”. To ensure that participants share their honest feedback, it supports an anonymous mode.

Rate My Meeting offers meeting insights and trend analysis to analyze your meeting’s effectiveness at a glance. By adding labels to your meetings, you can group similar types of meetings (eg meetings with clients, colleagues, etc.) for better analysis.

The tool has collected hundreds of common feedback questions to help you get started quickly. You can select a meeting topic and it automatically recommends questions. Along with integrations, auto-schedule and auto-invite features simplify your workflow.

Rate My Meeting offers three packages, one of which is free. Pro and Teams accounts cost around $5 and $10 per month respectively, offering a host of additional features.

RateTheMeeting is a tool from SurveySparrow, a popular and powerful tool for creating surveys and polls. The tool lets you create simple forms or surveys asking attendees to rate meetings out of ten.

Once you receive the response, you analyze it and find opportunities for improvement. The tool syncs seamlessly with Google Calendar. After the initial setup, RateTheMeeting automatically emails the survey to all attendees after each meeting, so you don’t have to worry about feedback every time.

Decisions is a meeting management application designed for Microsoft Teams. Its suite of online meeting tools can help you organize effective meetings. In the Teams meeting chat, you can simply ask respondents for feedback on the meeting.

Attendees can rate from one to five stars based on the effectiveness of the meetings. This tool supports anonymous comments option.

In addition to the meeting feedback score, Decisions’ other tools, such as the structured agenda, can help you run productive meetings. Decisions is priced at $9.90 for small teams (up to 25 members). Beyond that, you will need to request a quote. It offers a 14-day trial.

If you need a simple and hassle-free tool to collect team feedback, Moored is a perfect choice. Basically, it’s a tool for team members to share their thoughts anonymously. So you can use it for brainstorming, during meetings, and for meeting feedback.

Simply create a board asking your teammates to share their feedback. As you receive responses, you can organize them into categories. Unfortunately, the tool does not offer a numerical or star rating option, so it cannot provide an average score.

Remember that answers are visible to all participants, but you can delete them. It’s completely free, even without registration. This simple tool can work well for small teams or for managers who prefer more descriptive feedback.

Hypercontext is a tool for managers to improve their team meetings and their morale. It has several features like better calendars, notes and conversation starters. Among these is an option to collect feedback from the meeting.

After the meeting, you can send out a quick survey asking all attendees to rate the meetings using the three options. It integrates with Google Calendar, so you can view your calendar meetings here. Hypercontext has a free plan and two paid plans. Although the free version supports employee feedback, the other two have much more to offer. They cost $5.60 and $8.80 per person per month.

Created by The Cooperation Company, The Meeting Evaluation Tool is a simple feedback tool. Simply enter the basic information and set the deadline to complete the form. The tool shares a link and a QR code that participants can use to access the feedback survey. The satisfaction survey contains two questions.

The first asks attendees to rate the meeting using emoticons, and the second asks for suggestions for future meetings. Once the time has elapsed, you will receive an email with a PDF file containing all the answers. If you are looking for a simple tool with effortless setup, this is definitely a good choice.

Like Hypercontext, Fellow is a meeting management tool that aims to make your meetings more productive. To that end, it has plenty of features with an option to collect meeting feedback, of course. Fellow allows you to receive feedback not only on meetings, but also on performance and projects. Your colleagues can submit feedback through the web tool and Slack.

Fellow offers several templates for different use cases to help you quickly create a feedback form. It supports anonymous replies and comment tracking. Although Fellow has a free plan, upgrading to a Business or Enterprise account is required to collect feedback. For prices you will need to request a quote.

Let’s not neglect Google Forms. This simple yet robust tool can be great for gathering feedback from team meetings. Using Google Forms, you can add multiple question types, including rating questions and descriptive questions. To display responses, there are different ways, such as graphs, spreadsheets, and group responses.

Additionally, you can collect responses anonymously using Google Forms. Since most people have used it before, there won’t be a learning curve for you or your team. Above all, it’s free. Besides comments, there are many other creative ways to use Google Forms at work.

9. Email

If none of the above works for you, you can simply send emails to your team members or clients, asking them how the meeting went.

This is definitely not an option if you want to record, track, and analyze meeting comments. However, for those who hold occasional meetings and want to avoid the hassle of setting up feedback tools, this isn’t a bad choice either.

Make your meetings productive

If you’re looking to make your meetings more productive, the first step should be to ask attendees for their input and understand their issues.

The tools mentioned above can help you gather meeting feedback without much time and hassle. Some of them are simple, standalone tools, while others are full-fledged meeting management software. Either way, they’ll all help you achieve your end goal: productive and enjoyable meetings.

Melvin G. Rodriguez